How To Automate Your Short Term Rental Business For More Success
As a property owner, you know that running a rental business can be time – consuming and complicated. With so many rules and regulations to follow, it can be hard to stay on top of everything. But automating your short term rental business, you can free up your time to focus on other things, like making sure your property is in top shape.
Property Management Software (PMS)
The core of the automation system, utilize property management software to begin your automated system. As a guest books, the information is relayed to a custom database. This captures important details like arrival dates, pricing and more.
The PMS also manages the calendar – updating your availability in real time across multiple platforms to insure that you don’t have a duplicate booking.
Some of the most popular are:
Improve Guest Experience
Guests are at the center of what we do. By automating our communication, we not only remove a headache from your task list, but we improve the communication that the guest recieves. Utilizing email, the 3rd party booking platforms as well as text messaging, we make sure that the guest receives plenty of communication that is customized to their stay.
The result is that the guest gets the impression that they are a VIP, all without your interaction.
Accuracy in Reporting
Monthly tax reporting can be tedious and time consuming. By automating that workflow with an email that is sent to you on the 1st of every month, monthly reporting is a breeze. Removing the manual calculations increases the accuracy of the reporting. If your business deals with income, it is important to correctly report that information on your books and in your year-end statements.
Cleaning Team Communication
Every host’s nightmare is a missed turn. It happens for sure, however, by automatically sending text messages to your cleaning team the day prior to a turn, it is drastically reduced. Regardless of the calendar system your cleaning team uses, a reminder text is key to making sure that your property is always top of mind and never overlooked.
Handyman Repair List
A delayed message that goes to your handyman prior to the guests’ checkout is important to keep all of the small items working properly. We use it as guests communicate items they notice to build and text automatically when it can be acted on by the handyman team.
Integrating dynamic pricing with your property management software helps to capture every booking for the most possible – every time. Using their algorithms, they can identify local events and trends – so you don’t have to. The pricing is based on market supply an demand as well as seasonal and day of week trends. Additionally, by setting custom discounts as the time before booking shortens, your rental stays booked more- never dropping below a minimum floor.
All of the automation systems live in the cloud. This allows you to access them from anywhere and virtually eliminates downtime. While there are multiple ways to implement Automating your Short Term Rental, the software we have found works best is:
Online database system
Webhooks that manages and connects all of the data together
Web Based phone system for automatic texting using data from Airtable and Zapier
A PMS Software that connects everything
Contact Us Today
As a property owner, you know that running a rental business can be time – consuming and complicated. With so many rules and regulations to follow, it can be hard to stay on top of everything. But automating your short term rental business, you can free up your time to focus on other things, like making sure your property is in top shape. If you want to learn more about how we can help you automate your rental management process so it’s easier than ever before, contact us today!